Over the past 20+ years, we have helped over 5,000 entrepreneurs and business owners create business plans to start and grow their trucking businesses. On this page, we will first give you some background information with regards to the importance of business planning. We will then go through a trucking business plan template step-by-step so you can create your plan today.
What Is a Business Plan?
A business plan provides a snapshot of your trucking business as it stands today, and lays out your growth plan for the next five years. It explains your business goals and your strategy for reaching them. It also includes market research to support your plans.
Why You Need a Trucking Business Plan
If you’re looking to start a trucking business or grow your existing trucking business you need a business plan. A business plan will help you raise funding, if needed, and plan out the growth of your trucking business in order to improve your chances of success. Your trucking business plan is a living document that should be updated annually as your company grows and changes.
Source of Funding for Trucking Businesses
With regards to funding, the main sources of funding for a trucking business are bank loans and angel investors. With regards to bank loans, banks will want to review your business plan and gain confidence that you will be able to repay your loan and interest. To acquire this confidence, the loan officer will not only want to confirm that your financials are reasonable. But they will want to see a professional plan. Such a plan will give them the confidence that you can successfully and professionally operate a business.
The second most common form of funding for a trucking business is angel investors. Angel investors are wealthy individuals who will write you a check. They will either take equity in return for their funding, or, like a bank, they will give you a loan. Venture capitalists will not fund a trucking business.
Trucking Business Plan Template
Your business plan should include 10 sections as follows:
Your executive summary provides an introduction to your business plan, but it is normally the last section you write because it provides a summary of each key section of your plan.
The goal of your Executive Summary is to quickly engage the reader. Explain to them the type of trucking business you are operating and the status; for example, are you a startup or do you have a trucking business that you would like to grow.
Next, provide an overview of each of the subsequent sections of your plan. For example, give a brief overview of the trucking industry. Discuss the type of trucking business you are operating. Detail your direct competitors. Give an overview of your target customers. Provide a snapshot of your marketing plan. Identify the key members of your team. And offer an overview of your financial plan.
In your company analysis, you will detail the type of trucking business you are operating.
For example, you might operate one of the following types:
- For Hire Truckload Carriers: in this type of trucking business you haul other companies’ freight.
- Less Than Truckload Carriers: in this type of business, as the name implies, you haul products that don’t take up a full truckload.
- Household Movers: these trucking companies primarily handle household moves and may also handle commercial relocation trucking services.
- Inter-Modal: Inter-modal trucking is when you haul rail containers to and from rail yards.
In addition to explaining the type of trucking business you operate, the Company Analysis section of your business plan needs to provide background on the business.
Include answers to question such as:
- When and why did you start the business?
- What milestones have you achieved to date? Milestones could include sales goals you’ve reached, new store openings, etc.
- Your legal structure. Are you incorporated as an S-Corp? An LLC? A sole proprietorship? Explain your legal structure here.
In your industry analysis, you need to provide an overview of the trucking business.
While this may seem unnecessary, it serves multiple purposes.
First, researching the trucking business industry educates you. It helps you understand the market in which you are operating.
Secondly, market research can improve your strategy particularly if your research identifies market trends. For example, if there was a trend towards short-haul trucking services, it would be helpful to ensure your plan calls for offering such services.
The third reason for market research is to prove to readers that you are an expert in your industry. By conducting the research and presenting it in your plan, you achieve just that.
The following questions should be answered in the industry analysis section of your trucking business plan:
- How big is the trucking business (in dollars)?
- Is the market declining or increasing?
- Who are the key competitors in the market?
- Who are the key suppliers in the market?
- What trends are affecting the industry?
- What is the industry’s growth forecast over the next 5 – 10 years?
- What is the relevant market size? That is, how big is the potential market for your trucking business? You can calculate this multiplying the price paid by the number of trucking services offered in your segment of the trucking industry.
The customer analysis section of your trucking business plan must detail the customers you serve and/or expect to serve.
The following are examples of target customer segments: corporations, other trucking companies, households who plan to move, etc.
As you can imagine, the customer segment(s) you choose will have a great impact on the type of trucking business you operate. Try to break out your target customers in terms of their demographic and psychographic profiles. With regards to demographics, include a discussion of, if doing residential moving, the ages, genders, locations and income levels of the customers you seek to serve. If targeting businesses, identify the types of businesses, size, and location of your target customers.
Psychographic profiles explain the wants and needs of your target customers. The more you can understand and define these needs, the better you will do in attracting and retaining your customers.
Your competitive analysis should identify the indirect and direct competitors your business faces and then focus on the latter.
Direct competitors are other trucking businesses.
Indirect competitors are other options that customers have to purchase from you that aren’t direct competitors. This includes hauling products/freight themselves or in other segments within the trucking industry.
With regards to direct competition, you want to detail the other trucking businesses with which you compete. For each such competitor, provide an overview of their businesses and document their strengths and weaknesses. Unless you once worked at your competitors’ businesses, it will be impossible to know everything about them. But you should be able to find out key things about them such as:
- What types of customers do they serve?
- What services do they offer?
- What is their pricing (premium, low, etc.)?
- What are they good at?
- What are their weaknesses?
With regards to the last two questions, think about your answers from the customers’ perspective. Be sure to access online reviews of your competitors to help answer these questions.
The final part of your competitive analysis section is to document your areas of competitive advantage. For example:
- Will you provide superior trucking services?
- Will you provide trucking services that your competitors don’t offer?
- Will you make it easier or faster for customers to acquire your services?
- Will you provide better customer service?
- Will you offer better pricing?
Think about ways you will outperform your competition and document them in this section of your plan.
Traditionally, a marketing plan includes the four P’s: Product, Price, Place, and Promotion. For a trucking business plan, your marketing plan should include the following:
Services (Note that for trucking companies, we replace “Products” with “Services”): in the services section you should reiterate the type of trucking business that you documented in your Company Analysis. Then, detail the specific services you will be offering.
Price: Document the prices you will offer and how they compare to your competitors. Essentially in the product and price sub-sections of your marketing plan, you are presenting the menu items you offer and their prices.
Place: Place refers to the location of your trucking business. Document your location and mention how the location will impact your success. For example, is your trucking business located next to the manufacturing locations of several companies?
Promotions: the final part of your trucking business marketing plan is the promotions section. Here you will document how you will drive customers to your location(s). The following are some promotional methods you might consider:
- Direct mail
- Search engine optimization
- Pay-Per-Click advertising
- Trade journal advertising
While the earlier sections of your business plan explained your goals, your operations plan describes how you will meet them. Your operations plan should have two distinct sections as follows.
Everyday short-term processes include all of the tasks involved in running your trucking business such as serving customers, procuring supplies, maintaining your truck(s), etc.
Long-term goals are the milestones you hope to achieve. These could include the dates when you expect to serve your 100th customer, or when you hope to reach $X in sales. It could also be when you expect to hire your Xth employee or launch a new location or service.
To demonstrate your trucking business’ ability to succeed as a business, a strong management team is essential. Highlight your and/or you and your key players’ backgrounds, emphasizing those skills and experiences that prove their ability to grow a company.
Ideally you and/or your team members have direct experience in the trucking business. If so, highlight this experience and expertise. But also highlight any experience that you think will help your business succeed.
If your team is lacking, consider assembling an advisory board. An advisory board would include 2 to 8 individuals who would act like mentors to your business. They would help answer questions and provide strategic guidance. If needed, look for advisory board members with experience in trucking businesses.
Your financial plan should include your 5-year financial statement broken out both monthly or quarterly for the first year and then annually. Your financial statements include your income statement, balance sheet and cash flow statements.
Income Statement: an income statement is more commonly called a Profit and Loss statement or P&L. It shows your revenues and then subtracts your costs to show whether you turned a profit or not.
In developing your income statement, you need to devise assumptions. For example, will you serve 10 customers per month or 25? And will sales grow by 2% or 10% per year? As you can imagine, your choice of assumptions will greatly impact the financial forecasts for your business. As much as possible, conduct research to try to root your assumptions in reality.
Balance Sheets: While balance sheets include much information, to simplify them to the key items you need to know about, balance sheets show your assets and liabilities. For instance, if you spend $100,000 on trucks and building out your office, that will not give you immediate profits. Rather it is an asset that will hopefully help you generate profits for years to come. Likewise, if a bank writes you a check for $100.000, you don’t need to pay it back immediately. Rather, that is a liability you will pay back over time.
Cash Flow Statement: Your cash flow statement will help determine how much money you need to start or grow your business, and make sure you never run out of money. What most entrepreneurs and business owners don’t realize is that you can turn a profit but run out of money and go bankrupt. For example, let’s say a company approached you with a massive $100,000 trucking contract, that would cost you $50,000 to fulfill. Well, in most cases, you would have to pay that $50,000 now for gas, supplies, employee salaries, etc. But let’s say the company didn’t pay you for 180 days. During that 180 day period, you could run out of money.
In developing your Income Statement and Balance Sheets be sure to include several of the key costs needed in starting or growing a trucking business:
- Cost of trucks
- Location build-out including design fees, construction, etc.
- Cost of supplies
- Payroll or salaries paid to staff
- Business insurance
- Taxes and permits
- Legal expenses
Attach your full financial projections in the appendix of your plan along with any supporting documents that make your plan more compelling.
Trucking Business Plan Summary
Putting together a business plan for your trucking business is a worthwhile endeavor. If you follow the template above, by the time you are done, you will truly be an expert. You will really understand the trucking business, your competition and your customers. You will have developed a marketing plan and will really understand what it takes to launch and grow a successful trucking business.
Finish Your Trucking Business Plan in 1 Day!
Don’t you wish there was a faster, easier way to finish your business plan?
With Growthink’s Ultimate Business Plan Template you can finish your plan in just 8 hours or less!
Click here to finish your business plan today.
OR, Let Us Develop Your Plan For You
Since 1999, Growthink has developed business plans for thousands of companies who have gone on to achieve tremendous success.
Other Helpful Business Plan Articles