Monthly Expenses for a Cleaning Service

Written by Dave Lavinsky

cleaning business monthly expenses

Dreaming of starting your own cleaning service? Understanding the monthly expenses is key to turning that dream into a profitable reality. Dive into our detailed guide to learn what costs to expect and how to manage them effectively.

Monthly Expenses for a Cleaning Service

Learn about the monthly expenses of running a cleaning service, from fixed costs like rent and insurance to variable costs such as labor and supplies, to effectively structure your cleaning service business plan.

Fixed Expenses

  1. Rent: For those who choose to operate from an office, monthly rent is a significant fixed expense. Costs vary widely depending on location and the size of the space required. Small offices in less expensive areas can cost between $500 to $1,000 per month, while larger spaces in prime locations might go up to $2,000 or more.
  2. Insurance: Insurance is a critical expense for protecting your business against potential liabilities. General liability insurance, which covers accidents or damages that might occur during cleaning jobs, can range from $500 to $1,200 annually, translating to about $40 to $100 per month. If you have employees, workers’ compensation insurance is also necessary and varies based on payroll and state regulations.
  3. Software Subscriptions: In the digital age, managing scheduling, billing, and customer relationships efficiently often requires specialized software. These subscriptions can cost anywhere from $20 to $100 per month, depending on the features you need.

Variable Expenses

  1. Labor Costs: For many cleaning businesses, labor is the most significant expense. Wages for cleaning staff depend on the number of employees and local wage laws but typically range from minimum wage to $15 per hour or more. Including taxes, benefits, and overtime, labor costs can account for 30-50% of a cleaning business’s total expenses.
  2. Transportation: Fuel and maintenance for vehicles used to transport staff and equipment to clients’ locations are ongoing costs. Depending on the size of your service area and the efficiency of your route planning, these expenses can range from $100 to $500 per month.
  3. Cleaning Supplies and Equipment: The cost of cleaning supplies (e.g., detergents, disinfectants, gloves, cloths) and equipment (e.g., vacuums, mops, buckets) must be replenished regularly. For a small to medium-sized business, expect to spend $300 to $600 per month on these materials as part of your cleaning business startup costs.

Occasional Expenses

  1. Marketing and Advertising: To attract new customers and retain existing ones, investment in marketing and advertising is essential. This could include online advertising, print flyers, or promotional events. Monthly marketing costs can vary greatly, from $100 to over $1,000, depending on the aggressiveness of your marketing strategy.
  2. Equipment Repair and Replacement: Cleaning equipment undergoes regular wear and tear and occasionally requires repair or replacement. Allocating $50 to $200 per month for these eventualities is prudent.
  3. Professional Services: Accounting, legal fees, and consulting are essential for business compliance and growth. While not necessarily monthly, spreading their cost across the year could add $100 to $300 per month.

Cost-Saving Strategies

  1. Bulk Purchasing: Buying supplies in bulk can significantly reduce the cost per unit, leading to substantial savings over time.
  2. Route Optimization: Using software to plan the most efficient routes can reduce fuel and maintenance costs by minimizing unnecessary travel.
  3. Employee Training: Investing in thorough training can increase efficiency and reduce costly mistakes, leading to lower labor costs per job.
  4. Energy Efficiency: If operating from an office, using energy-efficient appliances and lighting can reduce utility bills.

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Summary of Monthly Costs for a Cleaning Service Business

To provide a clearer understanding of the financial commitments involved in running a cleaning service, here’s a concise breakdown of the typical monthly costs:

Fixed Expenses:

  • Rent: $500 to $2,000, depending on location and space size.
  • Insurance: Approximately $40 to $100 for general liability; workers’ compensation will vary.
  • Software Subscriptions: $20 to $100, depending on functionality.

Variable Expenses:

  • Labor Costs: Typically the largest expense, potentially 30-50% of total operational costs, depending on wages and hours worked.
  • Transportation: $100 to $500, influenced by fuel prices, vehicle maintenance, and the geographical scope of services.
  • Cleaning Supplies and Equipment: $300 to $600, fluctuating with usage rates and the scale of operations.

Occasional Expenses:

  • Marketing and Advertising: $100 to over $1,000, varying with campaign scope and frequency.
  • Equipment Repair and Replacement: $50 to $200, set aside for maintaining and updating equipment.
  • Professional Services: An average spread of $100 to $300 per month, accounting for periodic accounting and legal fees.

These costs reflect an average-sized cleaning service. Costs will be higher for a larger business and less for a smaller one, which directly impacts how much does cleaning business makes.


Managing the monthly expenses of a cleaning service business requires careful planning and ongoing review. By understanding these costs and implementing strategies to manage them, business owners can improve their profitability while ensuring they provide high-quality services to their clients. In a competitive market, the ability to efficiently control expenses can be as critical as acquiring new customers.

Cleaning Service Business Plan PDF

Download our cleaning business plan pdf here. This is a free cleaning business plan example to help you get started on your own cleaning business plan.

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